Terms and Conditions of Sale and Goods: Clearly outline the terms governing the sale and the goods, including any specific conditions or agreements.Īuthorized Signature: The document should bear the signature of an authorized person.Ĭontact Details: Provide your contact details at the bottom of the invoice for communication purposes.īy incorporating these elements into a commercial invoice, businesses can ensure comprehensive documentation, legal compliance, and a transparent record of transactions. Letter of Credit: If applicable, include details related to a letter of credit. Additional Details: Pre-carriage information, place of receipt of pre-carriage, vessel/flight number, port of loading, port of discharge, bill of lading number, shipping bill number, container number, seal number, net weight, and gross weight of the goods. Country of Final Destination: Where the product is ultimately intended. Country of Origin: Where the product is manufactured. Transport Details: Include the transport/challan number, transport date, transport name (e.g., FedEx, DHL), and any additional transport-related information.Ĭonsignee Details: Information about the recipient of the goods.Shipped To: Destination address, either the buyer's address or a third party's if receiving on behalf of the buyer.Shipped From: Origin address, which can be your company address or a warehouse location.Address (including city, state, country, pin code)īuyer's Information: Include details of the person or entity purchasing the product.Invoice Date and Due Date: Specify the date the invoice is issued (invoice date) and the deadline for payment (due date). Reference Numbers: Include any additional reference numbers, such as purchase order number, quotation number, or contract number. Invoice Number: Assign a unique identification number to each invoice for tracking and reference. Vendor's Company Logo: For branding purposes and to establish a professional image, include the company logo. Title - "Commercial Invoice": Clearly state the type of document to avoid any confusion regarding its purpose. Here's a detailed breakdown of the essential requirements for a commercial invoice: Creating a commercial invoice involves several crucial elements to ensure clarity, legal compliance, and smooth transactions.
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